Late but Critical Colleague

Q: Late but Critical Colleague

This question evaluates a Product Manager's stakeholder management, cross-functional coordination, and meeting facilitation competencies when resolving recurring schedule conflicts that impede decision-making.

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Question

Scenario: Managing a chronically late data owner in a bi-weekly meeting

Context

You run a recurring bi-weekly cross-functional planning/metrics review meeting. A teammate who owns essential data is habitually late because the meeting overlaps with their prior call. Their inputs are required to make go/no-go decisions and unblock delivery.

Assumptions:

The team is at least partially distributed across time zones.
The teammate's prior call is recurring and not easily moved.
You are the PM accountable for the meeting outcomes and delivery cadence.

Prompt

Describe how you would:

Decide whether to approach the colleague in person, by phone/video, or another channel, and why.
Evaluate options such as moving the meeting, collecting their data in advance, or sending a delegate.
Select and implement the best solution while preserving team morale and delivery cadence.

Late but Critical Colleague

Scenario: Managing a chronically late data owner in a bi-weekly meeting

Context

Prompt

Solution

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