Meeting-Room Naming and Wayfinding Design for a New Office

Your company is opening a new office. As the PM, how would you decide what to call its conference rooms so that people who are new to the building can find their way to them easily? ```hint Follow the newcomer's path Trace what a first-time visitor sees between reading a room name in a calendar invite and opening the right door, and ask what the name needs to tell them at each step. ``` ### Clarifying Questions - How large is the office: a single floor, several floors, or more than one building? - Who are the newcomers I should design for: new hires, visiting candidates and clients, or employees arriving from other offices? - Do the company's other offices already follow a naming convention, or is there a theme the leadership or brand team wants? - Are rooms booked through a calendar system, so that the names also have to work in room search and room lists? ### What a Strong Answer Covers - The users and the moments where a room name is used: the invite, the booking tool, signs in the lift lobby and corridors, and conversation - A naming scheme that tells people where a room is while staying easy to remember and say, with the trade-off between codes and themed names made explicit - Wayfinding support beyond the names themselves, such as signage, floor maps and booking-tool details - How the scheme would be tested with real newcomers before rollout, and the metrics that show it works - How the scheme handles change and edge cases: new floors, reconfigured rooms, accessibility, and staff who speak different languages ### Follow-up Questions - Leadership wants every room named after a famous scientist to reflect the company culture. How do you reconcile that with navigation? - Once the office is in use, how would you know whether the scheme is working? - The company later takes extra floors and splits some large rooms. How does your scheme cope?